Telegram task bot: four approaches and how to choose one for your team

What people mean by “Telegram task bot”

The search is the same; the job behind it isn’t. A sales lead wants to give one assignment to three people and see who has reported back. A team lead wants tasks from the work chat to land on a board instead of getting buried under pinned messages. An agency owner wants a client request sent on Friday night as three messages and a voice note to be a task with an owner by Monday morning.

All three type roughly the same thing into a search bar, and all three find bots that technically “create tasks in Telegram”. The difference only shows up when you ask who writes the task: a person using a command, a person writing a normal sentence, a person filling in a tracker form — or the bot itself, from the conversation.

Below are four approaches with one or two examples each, using facts from the vendors’ own pages. It’s not a “best bots” ranking. It’s a map of which kind of tool fits which kind of work.

Four kinds of Telegram task bots

Command bot: assign with /task

The most direct option. A manager posts a command in the group with assignees and a deadline, the bot posts a card, and people check in. One example is DeloPulse. Its English site describes it as a free Telegram bot that turns a work chat into a task-control system. You create a task with a command like /task @Malika @Rustam @Timur report by tomorrow 18:00. Each assignee gets their own status, deadline reminders go out by direct message, and once a deadline passes the bot posts one message in the group listing who missed it. According to the site, nobody has to sign up or move to a separate tracker, the full picture lives in a Mini App, and the bot and Mini App are available in English.

The strength here is accountability: the assignment is written once and each person owns their part. The limit is just as clear: a person writes the task. The bot doesn’t decide what in the conversation was an assignment; it formats what it was told.

Assistant bot: tasks in plain language

The next step is a bot that doesn’t need strict syntax. In OK, Bob! you create a task in a work group by mentioning @okbob_bot. According to the service’s documentation, the bot understands natural language, dates, times and reminders, and you assign someone by mentioning them with @. You sign in with your Telegram account and can then work in the browser, the mini app or through the bot. Voice commands in groups are available on the Expert («Эксперт») and Business («Бизнес») plans, with 3 group voice transcriptions a month on Expert and no limit on Business. The site and plans are in Russian, with prices in roubles.

That’s closer to a conversation: you don’t need to remember a command format. But a person still starts it. The bot steps in when someone addresses it and turns that one message into a task.

A tracker’s bot: delivering tasks to the board

The third option is a bot that belongs to a full task tracker. The task lives on a board, not in Telegram; the bot is a convenient way in and a channel for notifications.

Kaiten has @KaitenBot. According to Kaiten’s knowledge base (in Russian), it sends personal and group notifications, lets you comment on cards and create new ones: you send the bot some text, tap “Create card” and then pick the space, board, column and lane. You can save a path so you don’t have to pick it again next time.

In YouGile, the Telegram integration is an extension. A company admin turns it on, you create your own bot through BotFather and paste its token into your YouGile profile. To create a task, you send the bot a title and pick the project, board and column. A separate extension, “Create a task in a column from Telegram”, sends tasks to a preset column; in a group chat you write /task followed by the title. You get notifications when you’re assigned, when a task moves and when a deadline ends. YouGile also has an English website; the help pages linked here are in Russian.

A bot like this works well when the board is where the work happens and Telegram is just a doorway. A person still picks the card text and where it goes.

A bot that reads the conversation

The fourth approach flips the model. The bot doesn’t wait for a command or ask you to choose a column. It listens to the chats you connect and suggests a task when work shows up in the conversation. That’s how Tydy works: it reads a batch of messages as one request, checks the project’s open tasks, and when a follow-up arrives later it updates the existing task instead of creating a duplicate.

You need this when tasks aren’t written by teammates for teammates, but by clients, in whatever way suits them. “The Pay button doesn’t work on mobile”, a screenshot, “same on iPad” — that’s one task, not three. A /task command won’t help here; the client is never going to type it.

The real question isn’t “which bot is best” but who writes the task: you, with a command, or the conversation itself.

Side-by-side comparison

Data comes from official sites and knowledge bases as of October 26, 2026. “Not stated” means the pages we checked don’t mention it, not that the feature is missing.

How Tydy creates a task without a command

In Tydy, the bot isn’t there for people to talk to. It’s there so Telegram passes the connected chat’s messages to your workspace. After that, your team and clients keep writing the way they did yesterday.

1. Create an account. No card needed; on the Free plan you can connect Telegram and create tasks straight away.

2. Open the bot in a private chat from the link in Tydy and tap Start. That ties your Telegram account to the workspace.

3. Add the bot to the group as an admin and send /connect with a one-time code. One code is one chat; in a forum, one /connect covers the whole group.

4. Write as usual. Tydy reads the batch of messages, checks the project’s open tasks and decides: new work, a change to an existing task, or not a task at all.

5. When Tydy isn’t confident enough, the change waits in AI Inbox. You can accept, edit or ignore it, and undo an action that was already applied.

The admin requirement isn’t arbitrary: as Tydy explains, without it Telegram doesn’t send ordinary group messages to the bot. Only connected chats are processed, and AI processing can be switched per chat and topic. Paid plans let you use your own bot from BotFather — see integrations for details.

When a command bot is enough, and when you need AI

How to choose in one evening

Open your busiest work chat from last week and go through it with three questions.

• Who wrote the tasks? If it was almost always a manager in a single line, look at a command bot like DeloPulse or an assistant like OK, Bob!.
• Where does the team work afterwards? If it’s a tracker, check whether your tracker has a Telegram bot. Kaiten and YouGile do, so you don’t have to switch boards to get one.
• How many messages make up one task? If it’s usually more than one, with voice notes and screenshots among them, a chat command won’t work. You need tasks built from the conversation.

For agencies and freelancers, the answer to the third question is almost always “more than one”. There’s more on that on our pages for agencies and for freelancers. If you’re also deciding whether you need a separate tracker at all, see Tydy vs Trello, Notion and Jira.

FAQ

Which Telegram bot is best for assigning tasks to a team?

It depends on who writes the task. If a manager writes the assignment and wants each assignee to report back, a bot with a /task command such as DeloPulse fits. If tasks come out of conversations with clients, you need a bot that builds the task from the messages, such as Tydy.

Are there free Telegram task bots?

Yes. As of October 26, 2026, DeloPulse says it is completely free, OK, Bob! has a free Base plan, Kaiten has a Free plan for up to 5 users that includes the Telegram integration, YouGile’s cloud version is free for the first 10 users, and Tydy has a Free plan for up to 2 members.

Can I create tasks in Kaiten or YouGile from Telegram?

Yes. Kaiten has @KaitenBot: you send it text and choose the space, board and column. In YouGile it’s the “Telegram integration” extension with your own BotFather bot, which a company admin turns on.

Do I have to send commands to the Tydy bot?

No. You use /connect once to connect a group. After that people send ordinary messages, and Tydy proposes or updates tasks on its own. Low-confidence changes wait for review in AI Inbox.

Why does the Tydy bot need to be a group admin?

Without admin rights, Telegram doesn’t send ordinary group messages to the bot, so there would be nothing to read. Only the chats you connect are processed.

Will the client see a bot in the chat?

In a group, yes — otherwise Telegram won’t deliver the messages. The client doesn’t sign up for Tydy or change how they write. Personal chats can be connected through Telegram Business, which is currently in early access.

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