Todoist alternatives for teams: 5 options compared
What to use instead of Todoist when your list becomes team work: TickTick, Microsoft To Do, Any.do, Trello and Tydy. Free plans, team pricing for five people and the Telegram angle, as of Oct 31, 2026.
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Why people look for a Todoist alternative
Todoist is loved for speed: type a task in one line, the date is picked up from the text, and lists sync everywhere. For personal tasks that is often enough for years.
The search for an alternative usually starts when the list stops being personal. Colleagues need tasks assigned to them, clients send changes, and the discussion happens in a messenger. At that point what matters is how the tool works for a team, and what it costs per person, not just how fast you can jot something down.
Below: what Todoist actually gives you on each plan, what to check before switching, and five alternatives with prices as of Oct 31, 2026.
What Todoist offers and what it costs
The Todoist pricing page lists three plans in USD:
- Beginner, $0: 5 personal projects, list and board layouts, 3 filter views, one week of activity history.
- Pro, $5/month billed yearly ($60) or $7 monthly: 300 personal projects, calendar layout, deadlines, Task Assist.
- Business, $8 per user/month billed yearly ($96) or $10 monthly, plus local tax: a shared team workspace, up to 500 team projects, team roles and permissions, centralized billing.
One detail from the comparison table: on Beginner and Pro you can share a personal project with up to 5 people, but the team workspace, team projects and team activity log are Business-only. So proper teamwork in Todoist is paid for every member.
Todoist shows prices in your local currency depending on your region. The figures here are in US dollars as of Oct 31, 2026.
What to check before you switch
- Who the list is for. If the tasks are only yours, you want a fast personal planner. If other people give and receive tasks, you want a team tool with assignees, due dates and a shared board.
- Team size and how the price is counted. Per user, per family or per workspace. For a team of five the difference can be several times.
- Where tasks come from. If half of your work starts in a chat, check whether the tool only sends notifications there, creates a task when you message a bot, or reads the conversation itself.
- Devices and calendar. For personal planning, mobile apps, widgets and calendar views matter most.
- Migration. Before moving hundreds of tasks, run one project in the new tool for a week and see if it sticks.
Todoist alternatives compared
Data from the official pages as of Oct 31, 2026. Prices and limits change, so open the vendor link before you decide.
| As of Oct 31, 2026 | Todoist | TickTick | Microsoft To Do | Any.do | Trello | Tydy |
|---|---|---|---|---|---|---|
| Best for | Personal tasks, teams on Business | Personal planning | Personal lists with Outlook | Personal, family and team plans | Simple team boards | Team tasks from Telegram |
| Free plan | Beginner: 5 personal projects | 9 lists, 99 tasks per list | Free | Personal | Up to 10 collaborators, 10 boards | Up to 2 members, 3 projects |
| Sharing | Up to 5 people per project; team workspace on Business | Member count 2 on Free, 29 on Premium | Share a list with colleagues | Teams: unlimited members and boards | Assignees and due dates on Free | All plans |
| Board view | Yes | Kanban view on Free | Not on the product page | Project boards on Teams | Yes, core view | Kanban with custom columns |
| Cheapest paid plan | Pro $5/month (yearly) | Premium $49.99/year | None needed | Premium $4.99/month (yearly) | Standard $5 per user/month (yearly) | Pro 990 ₽/month, up to 5 members |
| Team pricing | Per user | Per account | Free | Teams $4.99 per member/month (yearly) | Per user | Per workspace |
Five alternatives in detail
TickTick: the closest personal planner
TickTick covers what Todoist users like and adds habits and a focus timer. Free includes 9 lists with 99 tasks per list, list and kanban views, natural-language input, reminders and cross-platform sync.
Premium costs US$49.99 per year (less than US$4.17 a month): 299 lists, 999 tasks per list, multiple calendar views and task duration. TickTick’s comparison table lists a member count of 2 on Free and 29 on Premium, so it suits one person or a small shared list better than a whole team.
Microsoft To Do: free and tied to Outlook
Microsoft To Do is free and syncs across the web, iOS, Android and Windows. My Day suggests what to focus on today, tasks can be split into steps, and it works with Outlook tasks. You can share a list with friends, family or colleagues.
It is a good free replacement if your work already runs on Microsoft 365. The product page talks about shared lists, not about assigning tasks to people with roles, so for team workflows it links on to Microsoft 365 for Business.
Any.do: personal, family and team plans
Any.do has a free Personal plan with tasks, reminders, a calendar and a daily planner. Premium costs $4.99/month billed annually ($7.99 monthly) and adds recurring tasks, WhatsApp reminders and AI features. Family is $8.33/month for 4 members billed annually.
Teams costs $4.99 per member/month billed annually ($7.99 monthly): a collaborative workspace, unlimited project boards, unlimited team members and admin permissions.
Trello: when the list becomes a board
Trello is a common next step when a personal list turns into shared work. Free covers up to 10 collaborators and up to 10 boards per Workspace, unlimited cards, assignees and due dates. Standard costs $5 per user/month billed annually ($6 monthly) and removes the board limit; Premium is $10 ($12.50 monthly).
For a deeper look at boards, columns and WIP limits, see our guide to the kanban board for teams.
Tydy: when tasks arrive in Telegram
Tydy solves the part a to-do list cannot: tasks that are born in a conversation. It connects to Telegram work groups and forum topics and, in early access, to the personal Business chats you pick. Tydy reads a burst of messages from one person as one request, checks open and similar tasks, and decides whether it is new work or a change to an existing task.
Every task keeps its conversation: what the client wrote, what the team replied, what AI changed. Voice notes stay with a transcript, screenshots attach to their task. When Tydy is unsure, the change waits in the AI Inbox and a person decides. Tasks live on a Kanban board with custom columns in each project.
Plans are per workspace, members are not billed separately. Free is 0 ₽: up to 3 projects, up to 2 members, 50 AI actions and 30 voice minutes a month. Pro is 990 ₽/month: unlimited projects, up to 5 members, screenshot understanding, a custom Telegram bot. Team is 2,990 ₽/month for up to 15 members. Payment is in roubles via YooKassa.
What a Todoist replacement costs for a team of five
Official list prices for five people, billed monthly, before discounts and tax.
| 5 people, Oct 31, 2026 | Todoist | Any.do | Trello | Microsoft To Do | Tydy |
|---|---|---|---|---|---|
| Plan | Business | Teams | Free (up to 10 collaborators) | Free | Pro (up to 5 members) |
| Per month | 5 × $10 = $50 plus tax | 5 × $7.99 = $39.95 | $0 | $0 | 990 ₽ |
| Keep in mind | $8 per user billed yearly, so $40/month | $4.99 per member billed yearly, so $24.95/month | 10 boards per Workspace; Standard $6 per user monthly | Shared lists, not a team workspace | Free covers only 2 members |
TickTick is not in this table: Premium is priced per account, and the pricing page does not say what shared-list members pay.
Which Todoist alternative to choose
- You want a personal planner like Todoist: TickTick, or Microsoft To Do if you live in Outlook.
- You share lists with family or one colleague: Microsoft To Do for free, or Any.do Family.
- A small team needs a shared board for free: Trello Free, up to 10 collaborators.
- A team wants a simple paid workspace: Any.do Teams or Todoist Business.
- Your clients and team talk in Telegram: Tydy. It will not replace your grocery list, but it stops tasks from getting lost in chat.
Tydy instead of Todoist: pros and cons
Pros
- Tasks appear from normal Telegram conversations, without bot commands or copy and paste.
- Follow-ups hours later update the same task instead of creating duplicates.
- Voice notes with transcripts and screenshots attach to their task.
- AI suggests, a person decides: uncertain changes wait in the AI Inbox.
- Priced per workspace, not per member.
Cons
- It is not a personal planner: habits, focus timers and widgets are not described on tydy.dev.
- Free is small: 2 members and 3 projects.
- Pro is for up to 5 members, Team for up to 15.
- Personal chats via Telegram Business are in early access.
- Payment is in roubles via YooKassa only.
See how it works for a freelancer with clients on the For freelancers page, and for studios on For agencies. Connecting the bot to a group is covered on Telegram tasks, plan limits on Pricing. If you need a free tool for the team, read Free task tracker for teams; Trello, Notion and Jira are compared on a separate page.
FAQ
What is the best Todoist alternative for teams?
It depends on where the work comes from. For a simple shared board, Trello Free covers up to 10 collaborators. For a paid team workspace, Any.do Teams costs $4.99 per member/month billed annually. If tasks arrive in Telegram chats, Tydy turns those conversations into tasks.
Is there a free Todoist alternative?
Yes. As of October 31, 2026, Microsoft To Do is free, TickTick Free gives 9 lists with 99 tasks each, Any.do Personal is free, Trello Free covers up to 10 collaborators and 10 boards, and Tydy Free covers up to 2 members and 3 projects.
How much does Todoist cost for a team?
Todoist Business is $8 per user/month billed yearly or $10 billed monthly, plus local tax. The team workspace and team projects are only on Business.
Can I import my tasks from Todoist?
Import options differ between tools, so check the help pages of the one you pick. Before a full move, run one project in the new tool for a week.
Which task app works with Telegram?
Tydy connects to Telegram work groups and topics and creates or updates tasks from the conversation, with a person approving uncertain changes. Other approaches are covered in our guide to the Telegram task bot.
How much does Tydy cost?
Free is 0 ₽ (up to 2 members and 3 projects), Pro is 990 ₽/month for up to 5 members, Team is 2,990 ₽/month for up to 15 members. Plans are per workspace, members are not billed separately.
