Trello alternatives for small teams: 4 tools compared
What to switch to when Trello stops fitting: Asana, ClickUp, Jira and Tydy compared on free plans, per-user pricing, timelines and how tasks reach the board. Includes a cost check for a team of 8. As of Nov 2, 2026.
Contents
Why teams look for a Trello alternative
Trello is loved for its simplicity: boards, lists, cards and drag and drop. A good replacement keeps that lightness and fixes the thing that made you look elsewhere. Usually it is one of three things.
- Free plan limits. Trello Free allows up to 10 collaborators and up to 10 boards per Workspace. A growing team runs out of boards first.
- Views and planning. Calendar, Timeline, Table and Dashboard views are in Premium. If you need dates and dependencies, you may want a tool built around them.
- Work does not start on the board. Clients and teammates write in a messenger, and someone copies those messages into cards later. The board lags behind the conversation.
How to choose: five questions
- How many people will use it. Free plans range from 2 users to unlimited members. Count your team with six months of growth.
- Do you need your old boards. If the archive matters, check whether the tool imports from Trello and move one test board before you pay.
- How pricing scales. Per user or per workspace. As the team grows, that matters more than the entry price.
- What you need besides a board. Gantt charts, time tracking, docs, sprints. More modules means a longer rollout.
- Where tasks come from. If most work starts in Telegram chats, how a task reaches the board matters more than how many views the board has.
Trello alternatives compared
Data from the official pricing pages as of Nov 2, 2026. Paid prices are per user per month billed annually unless noted.
| Trello | Asana | ClickUp | Jira | Tydy | |
|---|---|---|---|---|---|
| Free plan | Up to 10 collaborators, 10 boards | Personal, 2 users | Free Forever, unlimited members | Up to 10 users, 2 GB | Up to 2 members, 3 projects |
| Entry paid plan | Standard $5 | Starter $10.99 | Core $9 | Standard, price via calculator | Pro 990 ₽ per workspace per month |
| Priced per | User | User | User | User | Workspace |
| Kanban board | Yes | Yes | Yes | Yes | Yes |
| Gantt or timeline | Premium | Starter | Core | Timeline view | No |
| Tasks from Telegram chats | No built-in parsing | No built-in parsing | No built-in parsing | No built-in parsing | AI reads work groups and creates tasks |
Four Trello alternatives in detail
Trello today: the baseline
Per the Trello pricing page, Free gives you unlimited cards, up to 10 boards and 10 collaborators per Workspace, files up to 10 MB and 250 Workspace command runs a month. Standard is $5 per user per month billed annually ($6 monthly) and removes the board limit. Premium is $10 ($12.50 monthly) and adds Calendar, Timeline, Table, Dashboard and Map views. Enterprise is $17.50 per user per month billed annually.
Asana: when the board needs a timeline
Asana suits teams whose projects have dates, handoffs and dependencies. On the Asana pricing page, the free Personal plan is for one or two people. Starter is $10.99 per user per month billed annually ($13.49 monthly) and adds Timeline and Gantt views, reporting dashboards, unlimited automations, forms and unlimited free guests. Advanced is $24.99 ($30.49 monthly) and adds goals and portfolios. Asana shows prices in local currency by region: on Nov 2, 2026 our screenshot showed EUR (€10.99 and €24.99), while the USD figures above are from the same official page.
ClickUp: one tool for tasks, docs and time
ClickUp replaces several tools at once. Per its pricing page, Free Forever has unlimited members, kanban boards, a calendar view, sprints, time tracking and docs, with 60 MB of storage. Core is $9 per user per month billed yearly ($12 monthly) and adds unlimited storage, Gantt charts and custom fields. Business is $17 ($25 monthly). The flip side of that breadth is setup time.
Jira: for software teams with sprints
Jira is built around issues, sprints and custom workflows. The Free plan covers up to 10 users with 2 GB of storage. Standard and Premium are priced per user, and the exact amount for your team size comes from the calculator on the Jira pricing page. If you do not run sprints, Jira may be more process than you need.
Tydy: a kanban board that fills itself from Telegram
Tydy solves a different part of the problem. If your team’s tasks arrive as Telegram messages, screenshots and voice notes, Tydy connects to the work group and proposes creating or updating a task. Uncertain changes are not applied automatically. They wait for a person in the AI Inbox.
Tasks live in projects on a kanban board with your own columns, labels, priorities, assignees and due dates. When a task has a due date and an assignee, the bot messages the assignee in Telegram a day and an hour before the deadline and once when it is overdue. They can complete the task or move the date right from the message. This works on every plan, Free included.
Pricing is per workspace, not per member: Free 0 ₽ (up to 2 members, 3 projects), Pro 990 ₽ per month (up to 5 members), Team 2,990 ₽ per month (up to 15 members). Yearly billing saves 17%. Payment is in roubles via YooKassa.
What a team of 8 pays per month
A typical small team: 8 people, several projects, one shared board. Entry prices from the official pages as of Nov 2, 2026, annual billing, no add-ons.
| Tool | Plan that fits | Per month for 8 people |
|---|---|---|
| Trello | Free (10 boards max) or Standard | $0 or $40 |
| Asana | Starter (Personal is for 2 users) | $87.92 |
| ClickUp | Free Forever or Core | $0 or $72 |
| Jira | Free (up to 10 users) | $0 |
| Tydy | Team (Pro is up to 5 members) | 2,990 ₽ per workspace |
As the team grows, per-user tools add cost with every new person, while Tydy Team costs the same for any team of up to 15 members.
How to move off Trello without losing work
- Back up first. Export the boards that matter while you still use the account.
- Clean up. Close stale cards and archived lists. Move only live work.
- Test one board. Check that members, due dates, attachments and comments survived the move.
- Agree on how tasks enter. Someone creates them by hand, a form sends them in, or they come from the work chat.
- Set a switch date. From that day new tasks go only into the new tool, and Trello stays as an archive.
Which Trello alternative to pick
- Projects with dates and handoffs. Asana Starter.
- One tool for tasks, docs and time tracking. ClickUp.
- Software team with sprints. Jira.
- Just need more boards. Stay on Trello and move to Standard.
- Work arrives in Telegram chats. Tydy: tasks come from the conversation and deadline reminders arrive in the same Telegram.
See how Tydy differs from Trello, Notion and Jira on the comparison page and in our post on running team tasks in Telegram. We covered columns and WIP limits in kanban board for teams, free plans in free task trackers for teams, and Asana in Asana alternatives.
Tydy instead of Trello: pros and cons
Pros
- Tasks are created from Telegram conversations, with no copying into cards.
- Kanban board with your own columns, labels, priorities and due dates.
- Deadline reminders in Telegram on every plan, Free included.
- Priced per workspace, not per member.
Cons
- No Trello import.
- No Gantt charts, time tracking or recurring tasks.
- No wiki or document editor.
- Prices are in roubles, and the Free plan is for 2 members.
See the kanban board, deadline reminders, Telegram tasks and pricing. For studios and agencies there is Tydy for agencies.
FAQ
What is the best free Trello alternative?
It depends on team size. As of Nov 2, 2026, ClickUp Free Forever has unlimited members, Jira Free covers up to 10 users, Asana Personal is for 2 users and Tydy Free is for 2 members. Trello Free itself allows 10 collaborators and 10 boards per Workspace.
Can I import my Trello boards?
Many tools offer a Trello import, so check the help center of the tool you pick and move one test board before you pay. Tydy has no Trello import.
How much does Trello cost?
As of Nov 2, 2026: Free $0 (up to 10 collaborators and 10 boards per Workspace), Standard $5, Premium $10 and Enterprise $17.50 per user per month billed annually.
Is there a Trello alternative that works with Telegram?
Tydy connects to Telegram work groups and topics, finds tasks in the conversation and puts them on a kanban board. Uncertain changes wait for a person to review, and deadline reminders arrive in Telegram.
How much does Tydy cost?
Free 0 ₽ (up to 2 members and 3 projects), Pro 990 ₽ per month for up to 5 members, Team 2,990 ₽ per month for up to 15 members. The subscription is per workspace, and members do not pay separately.
