ClickUp alternatives for small teams: 4 tools compared
What to use instead of ClickUp when it feels too complex or too expensive per seat: Asana, monday.com, Notion and Tydy compared on free plans, pricing and moving off ClickUp. Includes a cost check for a team of 8. As of Nov 6, 2026.
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Why teams look for a ClickUp alternative
ClickUp does a lot. Its pricing page lists Free Forever with unlimited tasks and free members (60 MB of storage), Core from $9 per user per month billed yearly, and Business from $17. For a team that uses the whole stack, that is convenient. Most searches for an alternative come from teams that only need a slice, or that find the setup costly.
- Too many settings. A small team that needs tasks, a board and due dates can spend more time configuring views and automations than shipping work.
- Per-seat cost grows fast. Paid ClickUp plans charge per user. An eighth teammate raises the bill immediately.
- Docs and tasks fight for attention. Some teams want a lighter task tool and keep docs elsewhere, or the other way around.
- The team does not talk in the tracker. When clients and colleagues write in Telegram, someone still has to create each ClickUp task by hand, and the list lags behind the chat.
What to check in a ClickUp alternative
- Which part of ClickUp is moving. Tasks and boards only, or also docs, Gantt, time tracking and automations.
- Task basics. Assignees, due dates, subtasks, checklists, Kanban, calendar, overdue reporting.
- How pricing works. Per user or per workspace, how many people the free plan covers, and the currency on the bill.
- Where the team talks. In the tool or in Telegram. If in Telegram, check how a message becomes a task and whether the chat context stays with it.
- Moving your data. Whether tasks and projects can be imported from ClickUp and what you will recreate by hand. Ask the vendor before you pay.
ClickUp alternatives compared in one table
Data from the official pages as of 11/06/2026. Yearly prices unless stated otherwise.
| ClickUp | Asana | monday.com | Notion | Tydy | |
|---|---|---|---|---|---|
| What it is | Projects, docs, chat and automations | Work management with projects and goals | Boards, dashboards and workflows | Docs, databases and tasks in one workspace | Tasks from Telegram and a Kanban board |
| Free option | Free Forever, 60 MB storage | Personal for 1 to 2 people | Free forever, up to 2 seats | Free plan for individuals | Up to 2 members, 3 projects |
| Paid plans | From $9 per user per month | From €10.99 per user per month | From €9 per seat per month | From €9.50 per member per month | 990 ₽ or 2,990 ₽ per month per workspace |
| Gantt and time tracking | Time tracking on Free, unlimited Gantt from Core | Timeline and workload on higher plans | Timeline and dashboards on paid plans | Databases and timelines; not a classic Gantt suite | No |
| Docs | Collaborative Docs | Project briefs and rules, not a full wiki focus | Docs on Free and paid plans | Core strength | No wiki or docs product |
| Telegram | Not listed | Not listed | Not listed | Not listed | AI reads work groups and creates tasks |
“Not listed” means the pages we checked do not mention it. That does not always mean the feature is missing, so confirm with the vendor.
The alternatives in detail
ClickUp today: the baseline
For reference: on the ClickUp pricing page, Free Forever is $0 with unlimited tasks and free members, Kanban, calendar, sprints and time tracking, plus 60 MB of storage. Core is $9 per user per month billed yearly ($12 regular) and adds unlimited storage, unlimited Gantt charts and 1K automations per month. Business is $17 ($25 regular). Enterprise is custom. Yearly billing saves up to 33%.
ClickUp is broad by design: tasks, docs, chat, goals, sprints and automations live in one workspace. That breadth is why teams both love it and look for something narrower. Telegram is not listed on the pricing page as a native work channel.
Asana: structured work management
Asana focuses on projects, tasks and goals with list, board and calendar views. If you used ClickUp mainly to assign work and hit deadlines, Asana is a close fit without trying to be a full docs suite.
According to the pricing page as shown on 11/06/2026, Personal is €0 free forever for one or two people. Starter is €10.99 per user per month billed annually. Advanced is €24.99. Enterprise plans are custom. Asana shows prices in local currency by region; our screenshot was in euros with the Yearly toggle on. Paid plans include Asana AI features such as AI Teammates and Asana Dash.
monday.com: boards with clear per-seat pricing
monday.com is board-first: items, views, dashboards and workflows. Teams that liked ClickUp’s visual boards often land here when they want a simpler structure and a predictable seat price.
On the pricing page as shown on 11/06/2026, Free is €0 forever for up to 2 seats with up to 3 boards. Basic is €9 per seat per month billed annually, Standard €12, Pro €19. Yearly billing saves about 18%. monday.com shows prices in local currency by region; our screenshot was in euros with Yearly selected and the team-size control set to 10 seats (card totals €90 / €120 / €190 per month).
Notion: docs and tasks in one workspace
Notion is strongest when writing and databases matter as much as tasks. Databases can hold projects with subtasks, dependencies and custom properties, and the same workspace holds docs and wikis. If ClickUp felt heavy but you still want docs next to tasks, Notion is the usual comparison. For a deeper Notion-focused comparison, see our Notion alternatives guide.
According to the pricing page as shown on 11/06/2026, Free is €0 per member per month. Plus is €9.50 per member per month and Business is €19.50, with Pay yearly selected (save up to 20%). Notion shows prices in local currency by region; our screenshot was set to EUR.
Tydy: when the team talks in Telegram, not in a tracker
To be upfront: Tydy is not a full ClickUp replacement. It has no docs or wiki, no Gantt charts, no time tracking and no ClickUp-style automation stack. If you need that breadth, stay on ClickUp or pick Asana, monday.com or Notion.
Tydy covers one part, tasks, and does it where the team already talks. If your clients and colleagues write in Telegram, Tydy connects to the work groups, topics and selected Business DMs and suggests creating or updating a task from messages, screenshots and voice notes. Uncertain changes wait for a person in AI Inbox. The team can read the work chats inside Tydy and see which task each message belongs to.
Each task keeps its conversation: Telegram messages, team replies, files and internal notes. Subtasks and checklists are available. Tasks live on a Kanban board, with a calendar by due date and an overdue report. The bot reminds the main assignee in Telegram a day and an hour before the due date, can send a morning digest and respects quiet hours. This is included on every plan.
Pricing is not per member but per workspace: Free 0 ₽ (up to 2 members, 3 projects), Pro 990 ₽ per month (up to 5 members), Team 2,990 ₽ per month (up to 15 members). Yearly billing saves 17%, and payment is in roubles via YooKassa.
What a team of 8 would pay
Take a small team of 8 that needs tasks. The numbers use the lowest suitable plan from the official pages as of 11/06/2026. ClickUp amounts are in USD from its pricing page; Asana, monday.com and Notion amounts match the euro prices on our screenshots.
| Tool | Suitable plan | Per month for 8 people |
|---|---|---|
| ClickUp | Core billed yearly in USD (Free Forever with 60 MB storage is also an option) | $72 |
| Asana | Starter billed yearly in EUR (Personal covers 1 to 2 people) | €87.92 |
| monday.com | Basic billed yearly in EUR (Free covers 2 seats) | €72 |
| Notion | Plus billed yearly in EUR | €76 |
| Tydy | Team (Pro covers 5 members) | 2,990 ₽ per workspace |
Do not compare totals alone. ClickUp, Asana, monday.com and Notion grow with every new user. Notion includes docs in that price. Tydy covers only tasks but costs the same for any team up to 15 members, with payment in roubles.
How to move off ClickUp
- Split the workspace. Tasks and boards, docs, automations, time tracking. Decide what moves, what stays archived and what can be closed.
- Save what matters. Export open tasks, active projects and important docs. Closed tasks can usually stay in an archive or export file.
- Ask about migration. Check whether the new tool imports from ClickUp or offers help with moving, and test it on one project.
- Decide how tasks enter the new tool. By hand, from a form, from email or straight from the work chat.
- Set a switch date. From that day new tasks are created only in the new tool, and ClickUp stays read-only.
Which ClickUp alternative to choose
- You want structured projects and goals without a full docs suite. Asana.
- You want board-first work with clear per-seat pricing. monday.com.
- You want docs and tasks in one workspace. Notion.
- You still need ClickUp’s full breadth of views and automations. Staying on ClickUp may be the right call.
- Your team and clients talk in Telegram and you do not need docs or Gantt. Tydy for tasks.
If you are comparing task tools, see our guides to Asana alternatives, Trello alternatives and Notion alternatives. Free options are covered in the free task tracker for teams guide, and the method is in how to assign tasks to employees. For tasks right inside the messenger, read about the Telegram task bot options.
Tydy instead of ClickUp tasks: pros and cons
Pros
- Tasks are created from Telegram conversations, with no copying into a tracker.
- Telegram work chats are visible inside Tydy, with tasks linked to messages.
- Kanban board, calendar by due date, overdue report and Telegram reminders on every plan.
- Priced per workspace rather than per member.
Cons
- No docs, Gantt charts, time tracking or ClickUp-style automations.
- No import from ClickUp.
- No recurring tasks or mobile app.
- Prices are in roubles; Free covers 2 members and Team 15.
See how it works on the Kanban, Chats, deadlines and reminders, tasks from Telegram and pricing pages. For studios and agencies there is Tydy for agencies.
FAQ
What is the best free ClickUp alternative?
It depends what you need. As of November 6, 2026, ClickUp’s own Free Forever plan still covers unlimited free members with 60 MB of storage. Asana Personal is free for 1 to 2 people, monday.com Free covers 2 seats, Notion has a Free plan, and Tydy Free covers 2 members. None of these matches every ClickUp feature for free.
How much does ClickUp cost for a team of 8?
On Core billed yearly that is $9 × 8 = $72 per month, according to clickup.com/pricing on 11/06/2026. Free Forever does not limit members but includes 60 MB of storage.
Which alternative is closest to ClickUp?
For breadth across projects, boards and workflows, monday.com and Asana are the closest among the tools above. If docs matter as much as tasks, Notion is the usual comparison. None is a one-to-one copy of ClickUp’s full feature set.
Can I import tasks from ClickUp?
It depends on the tool. Ask the vendor whether it imports from ClickUp or helps with migration, and test it on one project before paying. Tydy has no import: new tasks come from connected Telegram chats.
Can Tydy replace ClickUp?
Not as a whole: Tydy has no docs, Gantt charts, time tracking or ClickUp-style automations. It fits team tasks when the team talks in Telegram: AI suggests creating or updating tasks from the conversation, tasks live on a Kanban board, and the bot reminds people about due dates. Free 0 ₽ for up to 2 members, Pro 990 ₽ for up to 5, Team 2,990 ₽ for up to 15 members per workspace per month.
Is ClickUp available in Russia?
According to ClickUp’s Global Trade Compliance page, ClickUp stopped providing access to users in Russia as of 12:01am EDT on September 12, 2024. Teams affected by that restriction need a different tool.
